Privacy Notice

Legal name

COSMOS XNNOVATE PRIVATE LIMITED

CIN

U62013HR2025PTC139473

Registered office

H. No. 119, Gali No. 4,Sec 28-29 Chowk,Faridabad Sector 22,Faridabad,Faridabad,Haryana,India,121005.

Business and correspondence office

Unit 202, Second Floor, EF3 Mall, Sector 20A, Mathura Road, Faridabad, Haryana 121001

General support email

py073735@gmail.com

Privacy and grievance email

garvkatiyar@outlook.com

Telephone

+91 78349 66963

Privacy and grievance contact

GARV KATIYAR, Director

Depending on the form you complete, we may collect:

• Business or company name;
• Name of the contact person;
• Business email address;
• Telephone or mobile number;
• City or business location;
• Business category;
• Products, services, business requirements, or enquiries;
• GSTIN, where voluntarily provided;
• Registration type, such as vendor or customer;
• Messages and information entered in the notes field;
• Limited technical and security information processed by our hosting or service providers, such as request time, browser or device information, and security logs; and
• The date, time, registration-form version, and Privacy Notice version accepted when the form was submitted.

Please do not submit Aadhaar details, personal PAN details, banking credentials, passwords, identity documents, health information, or other sensitive information through the preliminary registration form.

We may use information submitted through the website to:

• Record and process a preliminary registration;
• Respond to enquiries;
• Communicate about a registration or potential business relationship;
• Understand the products or services offered or required;
• Validate contact and business details;
• Assess a possible business relationship;
• Request additional information where commercially or legally necessary;
• Maintain records of enquiries and business communications;
• Protect the website against spam, fraud, misuse, and security threats;
• Comply with applicable legal, taxation, accounting, and regulatory requirements; and
• Establish, exercise, or defend legal claims.

We will not use registration information for unrelated promotional communication unless separate consent has been provided.

The website registration process is a preliminary business-interest and contact-registration process only. We do not conduct statutory KYC, identity authentication, financial-account verification, or document-based identity verification through this website form.

Submitting the form does not:

• Complete KYC;
• Confirm the identity or authority of the person submitting it;
• Approve or empanel a vendor;
• Approve a customer account or credit facility;
• Create an agency, partnership, employment, or other formal relationship;
• Constitute a purchase order, quotation acceptance, or binding contract; or
• Guarantee that COSMOS XNNOVATE will enter into a business relationship with the registrant.

We may request additional information, agreements, or documents before entering into a commercial transaction where required by law, taxation requirements, internal policy, or the nature of the proposed transaction.

Providing a GSTIN during preliminary registration is optional unless otherwise stated for a specific transaction.

Where provided, the GSTIN may be used to identify the registered business, prepare for a possible tax-compliant transaction, and review the submitted business information. Unless expressly communicated, submission of a GSTIN does not mean that it has been authenticated or verified by COSMOS XNNOVATE.

By selecting the required consent checkbox and submitting the form, you confirm that you are at least 18 years old, are authorised to submit the details, have read this Privacy Notice, and consent to our collection, storage, and use of the submitted information for the purposes described in this Notice.

You may withdraw your consent by contacting garvkatiyar@outlook.com. Withdrawal will not affect processing already carried out before the withdrawal request was received.

After consent is withdrawn, we will stop processing information based on that consent unless continued retention or processing is required for legal compliance, taxation, accounting, security, fraud prevention, dispute resolution, or another lawful purpose. Withdrawal may prevent us from processing or continuing a registration.

We may share information only where reasonably necessary with:

• Our authorised employees, directors, and contractors;
• Website hosting, cloud, spreadsheet, and technical service providers;
• Email, communication, and customer-management service providers;
• Information-security and support providers;
• Professional advisers, including lawyers, accountants, and auditors;
• Government authorities, courts, law-enforcement agencies, or regulators where legally required; and
• A successor or acquiring organisation in connection with a merger, restructuring, acquisition, or transfer of business, subject to appropriate safeguards.

We do not sell personal information. Service providers may process information only for the services they provide to us and should be subject to appropriate confidentiality and data-protection obligations.

Registration information may be stored or processed using third-party technology, hosting, cloud, and communication services. Depending on the services used, processing may take place in India or other locations.

We take reasonable steps to use appropriate service providers and safeguards in accordance with applicable requirements.

We retain preliminary registration information only for as long as reasonably necessary for the purposes described in this Privacy Notice. As a general policy:

• Inactive or unsuccessful preliminary registrations may be deleted or anonymised within 24 months after the last meaningful communication;
• Information relating to an active business relationship may be retained for the duration of that relationship and for any additional period required for legal, taxation, accounting, audit, warranty, or dispute-resolution purposes;
• Security and access logs may be retained for 180 days, unless a longer period is required to investigate misuse or a security incident; and
• Information may be retained for longer where required by law or necessary for legal claims.

We use reasonable administrative, technical, and organisational safeguards intended to protect information against unauthorised access, disclosure, alteration, misuse, loss, or destruction.

These safeguards may include access controls, authentication measures, secure transmission, system monitoring, backups, and restrictions on employee or service-provider access. No internet transmission or electronic-storage system is completely secure, and we cannot guarantee absolute security.

Subject to applicable law, you may contact us to:

• Ask what personal information we hold about you;
• Request correction or updating of inaccurate information;
• Request deletion of information that is no longer required;
• Withdraw consent;
• Raise a concern about how your information has been handled; or
• Request other information or assistance available under applicable data-protection law.

Send requests to garvkatiyar@outlook.com with the subject line “Privacy Request”. To protect information from unauthorised disclosure, we may request reasonable information to confirm the identity or authority of the requester. We will respond within the period required by applicable law or, where no specific period applies, within a reasonable time.

Contact

GARV KATIYAR

Designation

Director

Email

garvkatiyar@outlook.com

Telephone

+91 78349 66963

Correspondence address

Unit 202, Second Floor, EF3 Mall, Sector 20A, Mathura Road, Faridabad, Haryana 121001

Registered office

H. No. 119, Gali No. 4,Sec 28-29 Chowk,Faridabad Sector 22,Faridabad,Faridabad,Haryana,India,121005.

Please include your name, contact details, registration reference number where available, and a clear description of the request or concern.

We will send promotional emails, messages, or calls only where we have an appropriate basis to do so. Registration does not automatically add you to a promotional mailing, SMS, or calling list.

Where you separately choose to receive marketing communication, you may unsubscribe at any time by using the unsubscribe option in the communication or by contacting garvkatiyar@outlook.com. Withdrawing marketing consent will not prevent us from sending necessary registration, transaction, service, security, or legal communications.

The registration website uses essential browser local storage to keep a random, non-secret client identifier used for basic anti-abuse rate limiting. This identifier does not contain the name, email address, telephone number, GSTIN, or notes entered in the form.

The website does not currently use Firebase Analytics, advertising cookies, or profiling technologies. Hosting and backend providers may process limited technical request and security logs needed to deliver and protect the service.

You may clear local storage through your browser settings. Disabling essential browser storage may affect anti-abuse controls or normal website operation.

The website and registration forms are intended for persons who are at least 18 years old and acting for a business or organisation.

We do not knowingly request registration information directly from children. A person submitting information confirms that they are at least 18 years old and authorised to provide the information on behalf of the named business or organisation.

Our website may contain links to third-party websites or services. We are not responsible for the privacy, security, or content practices of third parties. You should review their privacy notices before providing personal information to them.

We may update this Privacy Notice to reflect changes in our services, technology, business operations, or applicable law.

The updated version will be published on this page with a revised “Last Updated” date. Material changes may also be communicated through another appropriate method.